Deputy Manager-AP

Requisition Id: 10288

Job Purpose and Scope

The role is responsible for managing end-to-end Accounts Payable (AP) operations, ensuring accurate invoice processing, adherence to statutory compliance (GST, TDS, etc.), and timely vendor payments. It involves supervising the AP team, driving process optimization, and supporting audit and financial reporting activities.

The position collaborates closely with Procurement, Compliance, and Vendor Management teams to maintain financial accuracy, strengthen controls, and ensure operational efficiency within the Finance function.

Key Responsibilities

Key Responsibility Area	Key Deliverables	% of Time
1. Bill Processing & Initiation	• Process employee-related payments (reimbursements, advances, intern stipends). • Validate and process marketing invoices (domestic & international). • Verify and process lab bills as per agreements. • Handle travel, clinical research, and general store bills.
2. Vendor & Payment Operations	• Post monthly rent entries and ensure timely processing. • Create and manage payment batches for accurate disbursement. • Process Reverse Charge Mechanism (RCM) invoices monthly. • Support vendor and related-party transaction reconciliations.
3. Taxation & Compliance	• Prepare monthly GST workings and follow up on GSTR reconciliation for Input Tax Credit. • Ensure adherence to statutory requirements and internal financial policies.
4. Reporting & Audit Coordination	• Prepare AP MIS schedules (e.g., SD, Rent, Advances to Marketing). • Coordinate with internal/external auditors for documentation and clarifications. • Act as the Single Point of Contact (SPOC) for all AP-related matters.

Key Interactions

Internal: All departments across the organization
External: Vendors, Auditors, and Statutory Authorities

Knowledge, Skills, and Experience

Educational Qualification:
• Graduate or Postgraduate in Finance / Accounting / Commerce

Relevant Experience:
• 5–8 years of experience in Accounts Payable operations

Functional Skills:
• Expertise in AP operations including invoice processing, GST/TDS compliance, vendor management, and audit coordination
• Proficiency in ERP systems and advanced Excel for reporting and reconciliations
• Strong analytical, organizational, and problem-solving skills
• Ability to manage cross-functional coordination and serve as SPOC for AP-related processes

Behavioural Competencies:
• Detail-oriented, accountable, and ethical in handling financial data
• Effective communicator and team collaborator
• Strong time management and adaptability in dynamic business environments

Language Skills:
• Proficiency in English; knowledge of a local language is an added advantage